SPONGE IRON INDIA LIMITED
Powers and Duties of the Officers and Employees of the Company:
The
business of the Company is managed by the Directors appointed by the Govt. of
India and Govt. of Andhra Pradesh. Govt. of
1. Shri. Rana Som
Chairman-Cum-Managing Director (Addl. Charge)
(Appointed by Govt. of
2.
Shri. Sanjay Mangal
Director, Ministry of Steel
Udyog Bhavan,
New Delhi- 110011,
Tel- 23063770
3. Shri.S.Narsing Rao, IAS
Chairman-cum-Managing Director,
Singereni Collieries Company
Ltd
Red Hills, HYDERABAD-4
Tel- 23393746
The duties of Chairman-Cum-Managing Director are as follows:
The Chairman-cum-Managing Director is the Chief Executive of the Company and accountable to the Board of Directors and Government. He is responsible for efficient functioning of the Company for achieving its corporate objectives and performing parameters.
The Chairman-Cum-Managing Director is assisted by
1. Shri G.C. Bhaktavatsalam,
I/C. General Manager (Operations)
2. Sri K.Ravindranath
Dy. General Manager (Mktg.& Comml.)
Powers and duties of Works Division Executives :
Shri G.C. Bhaktavatsalam, I/C. General Manager (Operations)
He is head of entire plant operations which includes Operations and Maintenance Department, Personnel & Administration Department and local functions of F&A Department at Plant Office. He is assisted by DGM (P & RM ), Dy. Chief Manager (Electrical) , Sr. Manager (Stores), Sr. Manager (OL, P&A), DM (Systems) and Asst. Manager (P&A) and Junior Officer/Junior Engineer in respective disciplines to look after various activities related to plant operations and maintenance, materials management and human resources function.
The work profile of General Manager includes entire gamut of operations of plant comprising of planning, production, maintenance, quality and product dispatch; supply chain management; coordinating human resource function at factory which include implementation of labour laws, welfare measures and dealing with statutory authorities; factory administration participation in tender committees relating to procurement of spares and maintenance works as Chairman; implementing marketing and sales plan. As Manager of Factory coordination with all statutory authorities. He is also the chairman of SIIL employees EPF Trust.
He looks after maintenance function of entire plant assisted by Sr. Managers in Mechanical Maintenance, Electrical Maintenance, Instrumentation, Safety and planning and by two Dy. Managers in Raw Material Preparation plant and Captive Power Plant He also looks after procurement function assisted by Asst. Manager (Materials).
The work profile of Dy. General Manager (P&RM) includes the complete maintenance functions encompassing the total maintenance and development aspect in his expertise, adhering and practicing best and latest maintenance systems, ensuring zero down time managing the performance and establishing the long term maintenance operations. Establishing and monitoring the achievement of the efficiency and cost reduction targets; ensure technical integrity and H S E (Health Safety & Environment) targets; procurement of equipment spares and engineering items
Stores & Marketing Despatch Section :
He looks after stores and marketing despatch sections. He is assisted by Asst. Manager in stores and junior officers in dispatch section.
His work profile includes inventory management of equipment spares and engineering items, indenting and maintaining of stock items, implementing marketing and commercial plans of the organization, internal sales logistics, ensuring sales delivery schedules and liaisoning work with central and state excise departments
Raw Material Department :
Shri T.R.D.Prasad, Dy. Chief Manager(Elec) / Raw Materials
He looks after Ram Material department. He is assisted by Junior officers.
His work profile includes indenting of raw materials, inventory management of raw materials, receipt and issue of raw materials to plant, recording of raw materials, products and waste products and internal logistics of raw materials, products and waste products.
Maintenance Dept :
Shri M. Raj kumar, Dy. Chief Manager:
He looks after mechanical maintenance of plant equipment assisted by 2 Deputy Managers ,2 Asst. Managers , Junior Officers and technicians.
His work profile includes day to day maintenance, trouble shooting, preventive, corrective and planned maintenance activities of plant equipment, guiding, controlling and motivating a team of supervisory and skilled technicians, high level of planned work, high equipment availability, establishing close coordination between maintenance and production departments to ensure zero downtime.
Shri C. Ravindran, Dy. Chief Manager
He looks after electrical maintenance of plant equipment assisted by Deputy Managers, Asst. Managers , Junior Officers and technicians.
His work profile includes day to day maintenance, trouble shooting, preventive, corrective and planned maintenance activities of plant equipment, guiding, controlling and motivating a team of supervisory and skilled technicians, high level of planned work, high equipment availability, establishing close coordination between maintenance and production departments to ensure zero downtime.
He looks after planning and procurement of spares and other items and township electrical maintenance. He is assisted by Dy. Manager (Mechanical), Jr. Officer and technicians.
His work profile includes indenting of spares, maintaining spares inventory, preparation of equipment maintenance schedules, plant maintenance planning, preparation of maintenance budgets, reporting maintenance key figures and coordinating contract maintenance works; electrical maintenance of township residential units.
Shri Ch. Bhimeswara Swamy, Sr. Manager
He looks after Instrumentation cell assisted by Asst. Manager and technicians.
His work profile includes maintenance and trouble shooting of process control and monitoring equipment, PLC based control systems and calibration of different measuring systems; guiding, controlling and motivating a team of supervisory and skilled technicians, high level of planned work, high equipment availability, and establishing close coordination between maintenance and production departments to ensure zero downtime.
Shri K. Venugopala Charya, Sr. Manager
He looks after safety and house keeping of plant.
His work profile includes inspection and manufacturing process, hazard identification and correction, analysis of vulnerable zones, implementing safe work practices, conducting safety audits and safety committee meetings; coordinating plant house keeping works and liaisoning work with AP Genco/NP Discom authorities
Operations Department
He looks after operations of second reduction unit and assisted by Shift Manager and Jr. Engineers.
His work profile includes leading a team of engineers to meet production schedules, trouble shooting, process problems, production optimization and compliance with production policy
Shri K. Srinivasa Reddy, Dy. Chief Manager
He looks after operations of first reduction unit and assisted by Shift Manager and Jr. Engineers.
His work profile includes leading a team of engineers to meet production schedules, trouble shooting, process problems, production optimization and compliance with production policy
Industrial Relations & Official Language Section :
Shri R. Dattatreyudu, Sr. Manager :
He looks after Vigilance work at Plant Office (Reporting to CVO). In the implementation of Official Language he is assisted by Junior Officer (OL).
Shri A. Victor, Dy. Manager (P&A) :
He looks after Personnel and Administration related matters of Non-Executives. He is assisted by three Junior Officers
His work profile includes Time Office management, coordinating with Unions and related matters, canteen, plant security, monitoring first aid center at plant and township dispensary; employee compensation and employ benefits; coordinating all activities related to workers education and workers participation in management. He is also responsible for human resources function at Factory which will include implementation of labour laws welfare measures and dealing with statutory authorities.
His work profile includes allotment of residential units, guest houses and up keeping of the same; Township Security, loans and advances, co-coordinating all works relating to man power planning, rules and regulations policies and procedures, recruitments, promotions, confirmations, transfers legal matters and discipline; engagement of trade apprentice
THE WORK ALLOCATION AMONG THE JR.OFFICERS WHO REPORT TO SHRI A.VICTOR,ASST.MANAGER(P&A) IS AS FOLLOWS:-
SHRI M.JAYARAJU, JR.OFFICER(P&A):
1. Township Security
2. Allotment of Quarters/Shopping Complex
3. Communication( telephone bills of EPBX Board)
4. Coordination with Citizens’ Committee
5. Township Cleaning
6. Guest House
7. School matters
8. SC/ST/OBC/PHC/Ex-Servicemen Reservations etc.
9. Voluntary Retirement Scheme
10. Court Cases
11. Disciplinary matters
SHRI G.NARAHARI SASTRY, JR.OFFICER(ADMN.):
1. Furniture, Fixtures, Office equipment and Stationery
2. Office accommodation
3. Training matters
4. Communications( Reimbursement of Personal telephone bills & Cell phone bills)
5. Loans & Advances( Contingency, Medical, Conveyance & grant of RLTE)
6. Interest Subsidy
7. LPG Outlet/SBH/Post Office
8. Forwarding of Applications/NOC/Salary Certificates & Service Certificates etc.
9. SIIL Foundation Day Celebrations/10 years & 25 years Certificates
10. Recreation Club/Cable TV Bills
11. Observance of Quami Ekta Week/Sadhbhavana Divas, Anti Terrorism Day/Vigilance Awareness Week & other National Functions
12. Public Relations
13. Board Meeting Information
SHRI B.BABU RAO, JR.OFFICER(PER.):
1. Manpower Planning, Rules, Regulations, Policies, Procedures etc.
2. Recruitment, Promotions, Confirmations, Transfers & Re-postings
3. LTC of Executives, Jr. Officers and Non-Executives at Plant Office
4. Trade Apprentices/Sandwich Trainees/Inplant Training/Project Work
5. Annual Increments/Incentive & other Increments
6. Maintenance of Personal Files & Confidential Files of Jr. Officers & Non-Executives
7. Annual Confidential Reports
8. Pay Fixations/Options/Rectification of anomalies
9. Parliamentary Questions/Statistical Returns
10. Superannuation cases/final settlements of employees
11. Verification of Character & Antecedents
12. Resignations
Marketing, Contracts and Engineering & Projects Department
Shri K. Ravindranath, Deputy General Manager (Mkt. & Comml)
He is the In charge of Marketing, Contracts and Engineering & Projects Department.
The duties covered are as follows:
Marketing:
━ As per the prices fixed by the Price Fixation Committee (PFC).
━ Issuance of DA & SO
━ Dispatching products as per the delivery schedule, follow up for payments, maintaining the ledger for individual customer.
━ Redressing quality problems of the customer, if any, in consultation with Works Division.
Contracts:
━ As per the indent received from the Works Division, finalization of annual contract for transportation and supply of raw materials.
━
Awarding petty contracts/emergency
purchases for the plant from
Engineering & Projects:
Under this division, Consultancy Services for setting up of coal based Sponge Iron plants are given. This includes preparation of feasibility reports, testing of raw materials, preparation of equipment specifications, assisting the clients in the selection of turn key Contractors, rendering supervision work during erection of the equipment and assisting in the commissioning of plant, etc. Personnel from works division will also be involved.
Shri K. Ravindranath is assisted by Two Executives. Shri V. Mallikarjuna, Deputy Chief Manager (Met) and Shri K. Hari Kishan, Deputy Chief Manager(Met). Shri V. Mallikarjuna who has been posted as Resident Engineer in Chennai, mainly to look after the Chennai market. Other regions will be looked after by Shri K. Hari Kishan in addition to E&P jobs. Also Two Junior Officers and one Stenographer will assist the department for maintaining the ledgers, issue of SO & DA and for other secretarial and local purchases etc.
Finance & Accounts Division (includes Company Secretary, EDP & Legal Cell):
Finance & Accounts, EDP, Secretarial and Legal Departments of the Company are under the control and supervision of CMD only. The brief details are as under:
Finance & Accounts:
Finalisation of Accounts of the Company and Auditing of the same, preparation of cost sheets, budgets, planning of funds/investments, expenditure monitoring, monthly performance review, tax matters, funds mobilisation, banking, MIS, forwarding of reports/returns to Government, financial concurrence and all other related activities.
Secretarial & Legal Department”
Convening of Board Meetings, General Body Meeting and Audit Committee Meetings, Transfer of Shares, Filing of Forms and Returns with ROC, Maintenance of Statutory Books, Institution of various Civil and Criminal Cases as well as defending the cases filed against the Company and other Corporate related matters.
The functions of the Division are distributed at the Regd. Office and Plant Office. While the Legal Cell operates from Regd. Office, the EDP Department operates from Plant Office.
At the Regd. Office, the Chief (F&A) is assisted by Shri M.A. Jilani, Asst. Manager (Finance) and Shri Bh. Padmanabham, Asst. Manager (Finance). In the matters of Legal Cell, Chief (F&A) is assisted by One Junior Officer (Lawl).
The distribution of work amongst the Asst. Managers is as follows:
Shri M.A.Jilani, Dy. Manager (Accounts)
Sales
Accounting, Sales Tax matters, Cash and Bank, Income Tax Assessments/Appeals,
CAS Data, PF and Audit Co-ordination, Gratuity matters and Works entrusted to
him from time to time. He is assisted by a Junior Officer and Sr.
Assistant who handles cash and Bank transactions.
Shri Bh.Padmanabham, Dy.Manager (Accounts)
Budgeting,
Annual Plan, Monthly Cost Statements, MIS, Insurance, Audit Reports &
Correspondence, Loans Accounting and Schedules, Financial Concurrence, VRS,
Investments, Daily Cash Flow Statement, Computer Co-ordination and other works
entrusted to him from time to time. He is assisted by a Sr. Asst.
& a CCT
In the case of the Finance & Accounts work at Plant Office, Shri T. Suryanarayana, Dy. Manager (Systems) in addition to his duties of EDP Department is In-charge of the Finance & Accounts Department. He is assisted by Shri Azar Baig, Asst. Manager (Accounts). The duties of the department are given below:
T. Suryanarayana, Dy. Manager (Systems)
Supervision of the work of F&A Department at Plant Office and EDP Department, member of the Tender negotiating Committee, Liaison with Income Tax and Commercial Departments, Singareni Collieries Company Ltd., and Banks.
Shri Azar Baig, Dy. Manager (Accounts)
Assisting Dy. Manager (Systems) in tender negotiations, liaison work, finalization of accounts, controlling the Plant Office Finance in day to day works and statutory matters. He is assisted by the following Three Junior Officers, Two Sr. Assistant and One Assistant in the discharge of the above works.
Shri B. Sakram, Junior Officer (Accounts)
Ä Provident Fund Accounts,
Ä Local Finance Concurrence.
Shri K. Venkateswara Rao, Junior Officer (Accounts)
Ä Salaries
Ä Income Tax
Ä APVAT
Shri V. Murali Krishan, Junior Officer (Accounts)
Ä Misc. Bills
Ä Contract Bills
The EDP Department is headed by Shri T. Suryanarayana, Dy. Manager (Systems) who is assisted by Two Junior Officers (EDP).
Shri Tirumala Rao, Junior Officer (EDP)
Ä Developing, implementation of systems and periodical maintenance of programs and database of pay roll, income tax, provident fund, finance, personnel departments.
Ä Generating of various reports regularly and periodically
Ä Coordinating with user departments.
Ä Coordinating with service engineers
Ä Attending to other works from time to time entrust by Controlling Officer.
Shri N. Nageswara Rao, Junior Officer (EDP)
Ä Developing, implementation of systems and periodical maintenance of programs and database of raw materials, stores, sales, marketing, weigh bridge, finance and personnel departments.
Ä Generating of various reports regularly and periodically
Ä Coordinating with user departments.
Ä Coordinating with service engineers
Ä Attending to other works from time to time entrust by Controlling Officer.
Personnel & Administration Division
Executive Establishment Section & Administration, Regd. Office:
Shri M.V.S.R. Prasad, Dy. Manager (P&A)
In the matter relating to Executive Establishment and Administration Shri M.V.S.R. Prasad, Dy. Manager (P&A) reports to CMD. Duties of Dy. Manager (P&A) are as follows:
He is in charge of the Department. His duties cover manpower planning, recruitment, performance appraisal system, promotion policy and rules, probation confirmation of executives, training and development, deputation, pay and related matters, TA/DA rules, city compensatory allowance, reimbursement of local travel expenses, house building advance, interest free medical advance, incentive scheme for promoting small family norms, incentive schemes leave rules, hospitalization scheme, VRS, premature retirement scheme, CDA rules, administration works covering communication, central despatches, travel arrangement, Khanij Bhavan maintenance, security, awarding annual maintenance contract pertaining to administration.
Powers of the CMD & Divisional Heads:
The Chairman-cum-Managing Director shall exercise the powers vested in the Board of Directors, in accordance with their policy for conducting affairs of the Company except those listed in the appendix which will require the approval of the Board of Directors. The exercise of these powers by the CMD will be subject to the provisions of the Companies Act, 1956, the Memorandum and Articles of Association of the Company and the Policies laid down by the Board of Directors from time to time.
The CMD may sub-delegate the powers conferred upon him to Divisional Heads and Other Officers of the Company from time to time, subject to such conditions has he may deem fit.
The CMD shall have full powers to institute, defend, compound or abandon legal proceedings or refer claims to arbitration and execute powers of attorney and sign vakalatnamas, Paints, written statements and other documents and papers for and on behalf of the Company.
In an emergency, the CMD may within the ambit of operational necessity and efficiency assume full powers of the Board provided that a report is made to the Board soon after and ex-post-facto approval obtained, wherever necessary.
The powers together with the conditions mentioned above shall vest in the Chief Executive of the Company irrespective of his designation.
APPENDIX
1.0 Financial:
1.1 Budget:
a) Annual budget estimates both capital and operational and estimates involving foreign exchange.
b) All long term plans and programmes of the Company.
1.2 Capital Expenditure:
a) Project estimates as a whole for expansion of, and additions and modifications to existing facilities of the Plants and Township and/or for establishment of new units and facilities/additions/modifications costing over Rs.200 lakhs in each case.
b) Excess over approved estimates of capital schemes where the excess over estimates is more than 10% for the total scheme.
c) All estimates of capital work programme and capital expenditure for additions, alternations/modifications and replacements to the existing assets/plants, in each case above Rs.50 lakhs not included in the approved capital budget for the year subject to overall budget limits.
1.3 Write offs & Settlements:
a) Write-off of any items of stores, equipment, tools and plants and materials other than raw materials above the value of Rs.5.00 lakh in each case.
b) Write-off of each loss amounting to Rs.10,000 in each case.
c) Write-off of raw material shortages exceeding the prescribed limits.
d) Settlement of disputed claims over the value of Rs.10 lakhs.
e) Disposal of stores/equipment, plant and machinery exceeding Rs.5.00 lakhs (sale value) in each case.
1.4 Miscellaneous
a) Grant of donations or ex-gratia payments not arising from recognized rules relating to amenities and welfare, over Rs.10,000 in each case and exceeding Rs.50,000 in one year.
b) Payment to non-employees other than on account of the affairs of the Company.
2.0 Contracts:
a) Placing of orders or incurring of any commitment exceeding Rs.5 crores in respect of any contract for works and equipment.
b) Award of contract of the value of Rs. 5 crores and above forming a component of the project already sanctioned.
c) Any contracts and/or commitments involving a period longer than 5 years and of value exceeding Rs.5 crores in each individual case except for items for which statutory price controls are in existence. (This will not apply to contracts for works and equipments.)
d) Any major deviation or alteration by which the resultant value of the contract referred to at 2.2 above exceeds Rs.5 crores.
3.0 Marketing:
Policy matters relating to sales and marketing of Company’s products, relating opening of Branch Offices/Stockyard, appointment of Consignment Agents/Trade Representatives, etc.
4.0 Establishment:
4.1 General
a) Framing of rules and regulations relating to conduct, recruitment, placement, promotion, deputation and other conditions of service and changes therein in respect of employees of the Company other than those procedural in nature.
b) Retention of employees beyond superannuation.
4.2 Pay and Fringe Benefits to Employees
a) Formulation of wage structure and scales of pay of employees of the Company and any change therein.
b) All policy matters relating to traveling, dearness and other allowances.
4.3 Appointment
a) Appointments reserved for approval of Govt. of India.
b) Appointments of experts/consultants/technicians where the remuneration/ fee exceeds Rs.20 lakhs in each case.
5.0 Fixed Assets
5.1 Land and Immovable Property:
a)
b) Policy for allotment of land to outside parties.
c) Acquisition of land not forming part of any sanctioned project/scheme.
5.2 Acquisition of Companies:
Acquiring of shares, stock or securities in or of any company or undertaking.
Powers sub-delegated by CMD
Works Division
|
I. PURCHASE: SERVICE:STORES:CONTRACTS |
|
|
a) Single Tender |
Rs.10,000/0 |
|
b) Limited Tender |
Rs.50,000/- |
|
c) Open Tender |
Rs.1,00,000 |
|
d) Increase in Quantity |
25% of the Original Quantity one time only) |
|
e) Extension of Time |
Upto 3 months |
|
3. Emergency Purchases |
|
|
a) In each case |
Rs.10,000 |
|
b) Annual Limit |
Rs.2,00,000 |
|
4. Increase in quantity on the purchases approved by him. |
25% of Original Order |
|
5. Extension of time on the purchases approved by him |
Upto 6 months |
|
1. Maintenance/Repair work |
Rs.10,000 each work subject to annual limit of Rs.1.00 lakh. |
|
IV. CONTINGENT EXPENDITURE: |
|
|
a) In each case |
Rs.1,500 |
|
b) Annual Limit |
Rs.10,000 |
|
V. ADMINISTRATIVE ( IN RESPECT OF EMPLOYEES UNDER HIS CONTROL) |
|
i) Sanction of all kinds of leave except EOL subject to admissibility as certified by P&A. |
Full Powers |
|
ii) Sanction of EOL |
Full powers (in consultation with P&A Dept. |
|
iii) Sanction of leave encashment |
Full powers (in consultation with P&A Dept.) |
i) Sanction of availment |
Full powers |
|
ii) Sanction of encashment |
Full powers |
|
3. Official tours within |
Full Powers for the employees under his control and his own |
|
4. Sanction of expenditure on entertainment in connection with Business of the Company |
To the extent of Rs.500/- in each case (subject to annual limit of Rs.3,000/-) |
|
5. Sanction of overtime |
Full powers (subject to statutory ceiling and budget allocation) |
|
6. Industrial training in the Plant for students of various institutions |
Full powers |
|
7. Hiring of Vehicles |
Full Powers |
|
8. Purchase of Books & Periodicals required in regular and official duties |
Rs.3,000/- p.a. |